Jobs

Project Support Officer

New Malden, United Kingdom

£41,000 - £62,000 + benefits

Must be eligible for UK Security Clearance (SC)

The Opportunity

Pivt is supporting a leading organisation within the UK defence and national security sector to appoint a Project Support Officer into a growing Programme Management Office (PMO).

This is a career-building opportunity for someone looking to develop within project management, working across a range of complex, high-impact programmes.

You will play a key role in ensuring the smooth coordination, structure, and governance of projects, working closely with Project Managers and senior PMO leadership to support delivery across both internal and customer-facing initiatives.

This role is ideally suited to someone who is highly organised, detail-oriented, and looking to build long-term capability within a structured, mission-driven environment.

Key Responsibilities

• Provide administrative and coordination support across the full project lifecycle
• Maintain and update project documentation, including schedules, plans, cost data, and reporting packs
• Support the production of project reports, dashboards, and performance updates
• Coordinate meetings, workshops, and stakeholder sessions, ensuring effective planning and delivery
• Prepare agendas, capture actions, and ensure follow-up activities are tracked and completed
• Support risk and issue management processes, ensuring accurate tracking and communication
• Maintain project systems and records, ensuring data accuracy and consistency
• Assist with financial tracking, including invoice processing and budget monitoring
• Work closely with Project Managers to ensure governance and delivery standards are maintained

What We’re Looking For

• Experience in an administrative, coordination, or PMO support role, ideally within a project environment
• Strong proficiency in Microsoft Office, with exposure to project tools (e.g. Primavera P6, COBRA) advantageous
• Ability to manage, organise, and maintain structured data and documentation
• Strong written and verbal communication skills
• A collaborative mindset with the ability to work both independently and as part of a team
• Working towards (or interest in) a project management qualification such as APM

Key Attributes

• High attention to detail and strong organisational skills
• Proactive, adaptable, and able to manage changing priorities
• Strong problem-solving mindset
• Positive, reliable, and delivery-focused approach
• Strong stakeholder awareness and customer focus

Security Clearance

Due to the nature of this role:

• You must be a UK national
• You must be eligible to obtain and maintain UK Security Clearance (SC)

Why This Role

• Build a career within a structured PMO environment supporting complex programmes
• Gain exposure to defence and national security projects
• Work alongside experienced Project Managers and senior stakeholders
• Develop both technical project skills and commercial awareness
• Be part of a business where your work directly supports mission-critical outcomes

Apply

If you’re looking to develop your career in project management within a high-performing, purpose-led environment, we’d be keen to speak.